Budget Report

✅ Objective

Automate the manual Excel-based departmental spend reporting process using Power BI, allowing for comparison between actuals and budgets across departments, with drill-down capability and currency conversion.

📁 Data Sources

1. Budget 2025–2026 (One-Off Upload)

Finalized and static prepared by finance team.
Contains:
- Cost categories per department
- Monthly figures for FY 2025–2026

2. Monthly Actuals from Xero

Exported monthly across all Truvi entities.
Raw data may contain inaccuracies in:
- Cost category
- Department
Mapping corrections that we can apply similar to the accounting aggregation levels:
- Cost category
- Mapping to Month End Level 1
- Mapping to Month End Level 2
- Department

🧩 Key Requirements for the Power BI Report

🔍 Filters (Slicers)

Month End Date
Department

📊 Report Layout (Table Format)

Apr Actual	Apr Budget	Variance to budget (£)	Variance to budget (%)	Last Month Actual	Variance to Last Month (£)	Variance to Last Month (%)	YTD Actuals	YTD Budget	Variance (£)	Variance to budget (%)

🧾 Drilldown Structure

Level 1: Month End Level 1

E.g., Entertaining

Level 2: Month End Level 2

Client Entertaining
Staff Entertaining

➡️ Users should be able to drill down from Level 1 to Level 2.

💷 Currency Conversion

All amounts should be displayed in GBP (excluding VAT)
Use monthly exchange rates from Xero
Conversion based on posting month

📎 Attachments / Files

✅ Budget 2025–2026 File

Truvi Group Dept Analysis 2025-26 PBI Test.xlsx

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