73 lines
1.8 KiB
Markdown
73 lines
1.8 KiB
Markdown
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# Budget Report
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## ✅ Objective
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Automate the manual Excel-based departmental spend reporting process using Power BI, allowing for comparison between actuals and budgets across departments, with drill-down capability and currency conversion.
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---
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## 📁 Data Sources
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### 1. **Budget 2025–2026 (One-Off Upload)**
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- Finalized and static prepared by finance team.
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- Contains:
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- Cost categories per department
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- Monthly figures for FY 2025–2026
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### 2. **Monthly Actuals from Xero**
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- Exported monthly across all Truvi entities.
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- Raw data may contain inaccuracies in:
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- Cost category
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- Department
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- Mapping corrections that we can apply similar to the accounting aggregation levels:
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- Cost category
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- Mapping to Month End Level 1
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- Mapping to Month End Level 2
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- Department
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---
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## 🧩 Key Requirements for the Power BI Report
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### 🔍 Filters (Slicers)
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- **Month End Date**
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- **Department**
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### 📊 Report Layout (Table Format)
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| Apr Actual | Apr Budget | Variance to budget (£) | Variance to budget (%) | Last Month Actual | Variance to Last Month (£) | Variance to Last Month (%) | YTD Actuals | YTD Budget | Variance (£) | Variance to budget (%) |
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| --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- |
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---
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## 🧾 Drilldown Structure
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### Level 1: **Month End Level 1**
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E.g., **Entertaining**
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### Level 2: **Month End Level 2**
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- Client Entertaining
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- Staff Entertaining
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➡️ Users should be able to **drill down** from Level 1 to Level 2.
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---
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## 💷 Currency Conversion
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- All amounts should be displayed in **GBP (excluding VAT)**
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- Use **monthly exchange rates from Xero**
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- Conversion based on **posting month**
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---
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## 📎 Attachments / Files
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- ✅ Budget 2025–2026 File
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[Truvi Group Dept Analysis 2025-26 PBI Test.xlsx](Truvi_Group_Dept_Analysis_2025-26_PBI_Test.xlsx)
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