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+# Budget Report
+
+## ✅ Objective
+
+Automate the manual Excel-based departmental spend reporting process using Power BI, allowing for comparison between actuals and budgets across departments, with drill-down capability and currency conversion.
+
+---
+
+## 📁 Data Sources
+
+### 1. **Budget 2025–2026 (One-Off Upload)**
+
+- Finalized and static prepared by finance team.
+- Contains:
+    - Cost categories per department
+    - Monthly figures for FY 2025–2026
+
+### 2. **Monthly Actuals from Xero**
+
+- Exported monthly across all Truvi entities.
+- Raw data may contain inaccuracies in:
+    - Cost category
+    - Department
+- Mapping corrections that we can apply similar to the accounting aggregation levels:
+    - Cost category
+    - Mapping to Month End Level 1
+    - Mapping to Month End Level 2
+    - Department
+
+---
+
+## 🧩 Key Requirements for the Power BI Report
+
+### 🔍 Filters (Slicers)
+
+- **Month End Date**
+- **Department**
+
+### 📊 Report Layout (Table Format)
+
+| Apr Actual | Apr Budget | Variance to budget (£) | Variance to budget (%) | Last Month Actual | Variance to Last Month (£) | Variance to Last Month (%) | YTD Actuals | YTD Budget | Variance (£) | Variance to budget (%) |
+| --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- |
+
+---
+
+## 🧾 Drilldown Structure
+
+### Level 1: **Month End Level 1**
+
+E.g., **Entertaining**
+
+### Level 2: **Month End Level 2**
+
+- Client Entertaining
+- Staff Entertaining
+
+➡️ Users should be able to **drill down** from Level 1 to Level 2.
+
+---
+
+## 💷 Currency Conversion
+
+- All amounts should be displayed in **GBP (excluding VAT)**
+- Use **monthly exchange rates from Xero**
+- Conversion based on **posting month**
+
+---
+
+## 📎 Attachments / Files
+
+- ✅ Budget 2025–2026 File
+    
+    [Truvi Group Dept Analysis 2025-26 PBI Test.xlsx](Truvi_Group_Dept_Analysis_2025-26_PBI_Test.xlsx)